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Planning Tools

Free Wedding Tool

Wedding Guest List Tracker

Organize households, invitations, RSVPs, plus-ones, meal choices and seating details in one private wedding guest list.

Wedding Guest List Manager

Manage Your Wedding Guest List

Your private household and RSVP overview.

Households 0
Invited 0
Accepted 0
Awaiting RSVP 0
Declined 0
Expected 0
Children 0
Plus-Ones 0
0 of 0 invited guests attending 0 declined · 0 awaiting response
0 selected

Your Households

0 households

Plan Safely

Export a copy before clearing browser data or moving to another device.

Budget Connection

Use Your Confirmed Guest Count in the Budget

Your current accepted guest count is 0 . Send that number to the EVORÉ Wedding Budget Calculator when you are ready to plan costs around attendance.

How it works

How to Use the Wedding Guest List Tracker

Build your guest list around real invitation groups instead of treating every person as a completely separate record. Couples, families and individual invitees can share one household while each guest keeps their own RSVP, plus-one, meal, dietary and seating information.

Start with the details you know today. Names and household groups may be enough early in planning; addresses, invitation status, responses, meals and table assignments can be added as those decisions become relevant.

01

Build your households

Group people who share an invitation and mailing information. A household can represent a couple, family, individual guest or another invitation unit without duplicating shared contact details.

02

Track each guest

Keep RSVP status, adult or child status, plus-one details, meal choice, dietary needs, allergies and table assignment connected to the individual person.

03

Review as plans change

Use search and filters to find unanswered invitations, follow-ups, allergies, plus-ones or guests without tables, then export a copy when you need the list outside the browser.

The important distinction

Household Information and Guest Information Serve Different Jobs

Keeping shared invitation data separate from individual response data prevents one household from being forced into a single RSVP outcome.

Household One invitation group

Use the household for shared mailing information, category and invitation status.

Individual Guest One person's response

Each person keeps their own RSVP and attendance details even when several people share one invitation.

Meal & Dietary Separate preference from safety

Meal choice, dietary needs and specific allergy information are tracked independently.

Seating Assigned to the actual guest

Table assignments belong to individual attendees rather than the household as a whole.

Build your list

What Information Should You Track for Wedding Guests?

Early in planning, names, household grouping, guest group and priority may be all you need. You do not have to collect every address, meal selection or table assignment before those details become useful.

As invitations go out, mailing information and invitation status become more important. After replies begin arriving, RSVP status, plus-ones, meals, dietary needs and seating move to the front of the workflow.

RSVP workflow

Invitation Sent Is Not the Same as RSVP Accepted

Invitation status belongs to the household because one invitation can cover several people. RSVP status belongs to each individual guest because people inside the same household can respond differently.

That separation lets one guest accept while another declines without creating conflicting information for the invitation itself.

Plus-ones

How to Track a Plus-One Before You Know Their Name

When a guest has been offered a plus-one but has not provided a name, use Offered — Name Unknown rather than creating a permanent placeholder person.

Once the name is confirmed, add the plus-one as an individual guest inside the same household so their RSVP, meal, dietary and seating details belong to the actual person.

Meals & dietary planning

Keep Meal Choice, Dietary Needs and Allergies Separate

A meal selection does not always describe a dietary restriction. Someone may choose a standard entrée while also having an allergy, or choose a vegetarian meal without having a medical or safety-related restriction.

Keeping those fields separate makes the final list more useful when you review information for your venue or caterer.

Treat allergy details as information that deserves a separate review.

Before submitting final food information, use the Dietary Needs and Allergies filters and confirm any requirements directly with the venue or catering team responsible for food preparation and service.

From responses to planning

Use Confirmed Attendance for Seating and Budget Decisions

Your guest list becomes more useful as responses stabilize. Accepted guests can form the working attendance list for seating and can also provide a more realistic headcount for budget planning.

01

Build seating from accepted guests

Table assignment is stored at the individual guest level, and the tracker can help surface accepted guests who still do not have a table assigned.

02

Use accepted count for budgeting

The tracker calculates the current accepted guest count and can pass that number to the EVORÉ Wedding Budget Calculator when you are ready to plan around attendance.

Already have a spreadsheet?

Import Instead of Starting Over

If your guest list already exists in Excel, Numbers or Google Sheets, you can upload an Excel or CSV file or paste spreadsheet rows directly into the tracker.

Review the preview before confirming the import. Afterward, check possible duplicates and household grouping so couples and families are not unintentionally split into separate invitation records.

Privacy & backup

Keep a Separate Copy of Important Guest Data

The tracker does not require an EVORÉ account or create a public guest page. When browser storage is available, your working guest list is stored locally in that browser.

Local browser storage is not a cloud backup. Export or download a backup before clearing browser data, changing devices or making other changes that could remove locally stored information.

Master list

You Can Keep Vendors and Staff on the List Without Counting Them as Invited Guests

The Vendor / Staff category can be used for planners, photographers, DJs, catering staff or other contracted wedding professionals you want visible in the master list.

They remain available for planning reference without increasing the invited-guest RSVP totals used for your wedding attendance counts.

Frequently asked questions

Wedding Guest List Tracker FAQ

Quick answers about households, RSVPs, plus-ones, dietary details, importing and local storage.

What is the difference between a household and a guest?

A household represents one invitation group and stores shared information such as the mailing details and invitation status. Each individual guest inside that household keeps their own RSVP, plus-one, meal, dietary and seating information.

Should invitation status and RSVP status be the same?

No. Invitation status belongs to the household because several people may share one invitation. RSVP status belongs to each individual guest because people in the same household can respond differently.

How should I track an unnamed plus-one?

Use Offered — Name Unknown until the invited guest confirms who they are bringing. Once you know the name, add that person as an individual guest inside the same household.

Can I track children separately from adults?

Yes. Each individual can be marked as an Adult or Child, which makes it easier to review child counts, meal choices and seating considerations separately.

Can I import my existing wedding guest spreadsheet?

Yes. You can upload an Excel or CSV file or paste rows copied from Excel, Numbers or Google Sheets. The tracker shows a preview before the data is imported so you can review it first.

Where is my wedding guest list saved?

When browser storage is available, your working list is stored locally in the browser you are using. It is not an account-based cloud backup, so download a backup before clearing browser data or moving to another device.