Your current accepted guest count is 0. Send that number to the EVORÉ Wedding Budget Calculator when you are ready to plan costs around attendance.
Household Details
Shared invitation and contact details live here. Each guest keeps their own RSVP, meal and seating information.
Individual Guests
Import Guest List
Review the preview first. Nothing is imported automatically.
Choose an Excel (.xlsx/.xls) or CSV file. A preview will appear below before anything is imported.
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Copy rows directly from Excel, Numbers or Google Sheets, including the header row, then paste them here.
Build your list
How to Build a Wedding Guest List
Start with the people who are essential to the celebration, then organize the list around real invitation units instead of one long spreadsheet of names. A couple, family or single guest can share one household record while still keeping each person’s RSVP, meal choice, dietary needs and seating details separate.
In the early planning stage, focus on names, household grouping, category and private priority. You do not need every address, meal selection or table assignment on day one. Add those details as the planning process reaches invitations, RSVPs and seating.
A household-based guest list also makes later tasks easier. One mailing address can serve several invited people, while each individual remains independent for attendance, plus-one status, meal selection and table assignment.
Households
Why Track Wedding Guests by Household?
Wedding invitations are usually addressed to a household, couple, family or individual invitation unit. Storing that information once prevents duplicate addresses and keeps the invitation status attached to the people who actually received the same invitation.
RSVP status should remain individual. For example, one invitation can be sent to two people while one accepts and the other declines. Separating household-level invitation data from guest-level RSVP data keeps the list accurate without creating duplicate contact records.
Guest information
What Information Should You Track for Wedding Guests?
The right information depends on where you are in the planning process. Early on, names, category, priority and household grouping are usually enough. Once invitations are being prepared, mailing addresses and invitation status become more important. After replies arrive, RSVP status, plus-ones, meals, dietary needs and seating details move to the front of the workflow.
Keep meal preference separate from dietary safety information. Vegetarian, vegan or gluten-free selections may be menu preferences or dietary requirements, while an allergy can require specific handling by the venue or caterer. The tracker therefore gives allergies their own detail field rather than burying them inside a generic meal note.
RSVP workflow
How to Track Wedding RSVPs Without Mixing Invitation Status
Use invitation status for the household and RSVP status for the individual. “Invitation Sent” answers whether the household has received the invitation. “Accepted,” “Declined,” “Awaiting Response” and “Follow-Up Needed” describe the response of each invited person.
This distinction is especially useful for families, couples and plus-ones. It allows one household to contain different RSVP outcomes without creating conflicting statuses at the invitation level.
Plus-ones
How to Track Plus-Ones Before You Know Their Name
An offered plus-one does not always have a name when the invitation is created. Use “Offered — Name Unknown” until the invited guest confirms who they are bringing. Once the plus-one has a name, add that person as an individual guest inside the same household.
That keeps attendance, meal, dietary and seating information attached to the actual person instead of leaving a permanent placeholder such as “Guest” in the final list.
Dietary planning
How to Organize Meal Choices, Dietary Needs and Allergies
Meal choice and dietary need should be recorded separately whenever possible. A guest may choose a standard entrée while still having an allergy, or may request a vegetarian meal without having an allergy at all.
Use the allergy field for details that may need careful communication to a caterer or venue. Before final counts are submitted, review the Dietary Needs and Allergies filters so nothing important is hidden inside general notes.
Seating
How RSVP Tracking Helps You Build a Seating Plan
Seating becomes reliable only after the accepted guest list is reasonably stable. The tracker keeps table assignment as a guest-level field and includes a filter for accepted guests who do not yet have a table assigned.
When you are ready to build a seating plan, use the accepted guest list as your working attendance list. Declined guests and unanswered invitations should remain in the Guest List Tracker for recordkeeping, but they should not be included in table assignments.
Importing
How to Import an Existing Wedding Guest Spreadsheet
If you already have a list in Excel, Numbers or Google Sheets, you can upload an Excel or CSV file, or paste spreadsheet rows into the tracker. Review the preview before confirming the import, especially household names, guest names, email addresses and RSVP values.
Imported data should be treated as a starting point rather than assumed to be perfect. Review possible duplicates and confirm households after import so couples and families are not accidentally split into multiple invitation records.
Privacy
How EVORÉ Handles Wedding Guest List Privacy
A wedding guest list can contain names, email addresses, mailing addresses and dietary information. This tool is designed without a public guest page and does not require an EVORÉ account. When browser storage is available, your working list is stored locally in that browser.
Local storage is convenient, but it is not a cloud backup. Clearing browser data, using private browsing or changing devices can remove locally stored information. Export an Excel copy when you want a separate backup, and use Clear All Data when you intentionally want to remove the local list.
Frequently asked questions
Wedding Guest List Tracker FAQ
What is the difference between a household and a guest?
A household represents one invitation and shared contact details such as the mailing address and invitation status. Individual guests inside that household each keep their own RSVP, plus-one, meal, dietary and seating information.
Should invitation status and RSVP status be the same field?
No. Invitation status belongs to the household because one invitation may cover several people. RSVP status belongs to each guest because people inside the same household can respond differently.
How should I track an unnamed plus-one?
Use Offered — Name Unknown until the invited guest confirms who they are bringing. Once the person has a name, add that plus-one as an individual guest inside the same household.
Can I track children separately from adults?
Yes. Each individual guest can be marked Adult or Child, which makes it easier to review child counts, meal choices and seating considerations separately.
How should I record allergies?
Choose Allergy under Dietary Needs and add the specific allergy in the dedicated detail field. Keep allergy information separate from ordinary meal preference because it may require special handling by the caterer or venue.
Can I import an existing wedding guest spreadsheet?
Yes. You can upload a CSV or paste rows copied from a spreadsheet. Review the preview before importing and check possible duplicates afterward.
Can I use my accepted guest count for budgeting?
Yes. The tracker calculates your current accepted guest count and can send that number to the EVORÉ Wedding Budget Calculator. For seating, use the accepted guest list as the basis for table assignments once your responses are stable.
Where is my guest list saved?
The guest list is stored locally in this browser when browser storage is available. No public guest page or EVORÉ account is required. Download a JSON backup before clearing browser data or moving to another device.
